GENERAL TERMS AND CONDITIONS

GENERAL INFORMATION

The Bottoms Up! festival is organised by Katrin Kügler and Jesús Serrano Piqueras (Swing Times) and Camilla Renschke as a team (hereinafter also referred to as ‘the festival’, ‘the organisers’, ‘the organising team’, ‘we’ or ‘us’).

You must agree to these general terms and conditions to be able to participate in the festival. 

Only people who are of legal age are allowed to attend the festival.

We reserve the right to deny admission to anyone (participants, artists, volunteers, etc.) who fails to comply with the rules outlined in our Code of Conduct. In thiscase, the festival fee will not be refunded.

REGISTRATION

You can register by filling out the online form provided on our website. Enter your contact details, select a pass and agree to these terms and conditions and to the Code of Conduct. You will then receive an automatic acknowledgement that your registration has been received (preliminary reservation). We will then check whether there are still spots available.

  • If spots are available, you will receive another email with payment information. Once your payment has been received, we will confirm your participation by email.

  • If there are no more spots available, you will receive a notification informing you that you are on the waiting list.

PAYMENT

You can pay the festival fee by bank transfer to the account specified in the confirmation email. After you get the confirmation email, you'll be required to pay the full ticket price within five weekdays. All prices include 19% VAT.

CANcellation policy, refunds and pass transfers

Organising a festival is hard work involving much time and effort, starting many months before the festival actually takes place. In addition, there are many expenses to cover in advance (teachers' fees and transportation, venue rent, insurance, equipment, etc.). Therefore, we need to be able to plan ahead with a certain degree of reliability. Consequently, the following cancellation policy applies:

  • All sales are final. We don’t offer a refund if you are not able to attend the event.

  • However, in case you can’t attend the event, you can try to transfer your pass to another suitable dancer in the same role (lead/follow/switch) and/or level. If you wish to do so, you can request the pass transfer by sending us an email to hello@bottomsupfestival.com stating the full name and email address of the person replacing you. Any transfer request is subject to approval by the organising team. If you need help finding a replacement, do not hesitate to contact us.

  • The festival shall be deemed to commence at 6 p.m. on 11th of September of 2026.

  • The organisers reserve the right to cancel or alter specific programme items for reasonable causes (e.g. illness of artists, change of locations). Any such alterations shall not entitle participants to a full or partial refund of the festival fee.

If you are in doubt as to whether you will be able to attend the festival, we would recommend that you purchase a ticket insurance!

Cancellation of the festival by the organisers

In the event of cancellation of the festival due to force majeure or other reasons beyond the control of the organisers, participants will be reimbursed at least 50 % of the festival fee. The actual reimbursement will be calculated taking into account the costs incurred by the organisers (including labour costs).

In the event of a refund, Bottoms Up! will only reimburse the above-mentioned part of the festival fee. Any additional costs incurred by the participant (e.g. travel and accommodation costs) will not be reimbursed by Bottoms Up! and shall be borne entirely by the participant.

Code of Conduct

With your registration for the festival, you agree to comply with all rules outlined in our Code of Conduct.

Pictures, audio and video recordings

By participating, working or volunteering for the festival, you grant Bottoms Up! permission to use pictures and/or videos of you taken during the event by the organisers or by a person commissioned by the organisers in any publication for the purpose of documenting or advertising the festival (social media, radio, television, print, etc.). We will not send this media to any third parties. If you would like a specific image or video of you to be deleted, please send an email to hello@bottomsupfestival.com. The published content will then be removed.